Agree on the record handoff before the end
Ask which product information, warranty documents, inspection records, and maintenance instructions will be supplied, and by whom. Identify the person receiving them for the property. The promised set should match the actual project and its applicable requirements.
| Record group | What to keep identifiable |
|---|---|
| Final scope | The work and roof area completed |
| Product information | The named materials and supplied system records |
| Warranty and maintenance | Applicable documents and service contacts |
| Completion records | Documents supplied through the project’s actual process |
Organize for the next person
Keep the roof area, completion information, contractor contact, and final scope together. Link records to the relevant building or roof section if the property has several systems. Use clear filenames or folder labels rather than relying on one person’s memory.
Use the records when service is needed
For a later concern, give the service team the relevant scope and observations. Ask how to follow the applicable warranty or maintenance process. Having a document does not decide whether a later issue is covered, but it helps the correct people review it.
Questions to take with you
- Agree on the handoff responsibility.
- Keep records associated with the correct roof.
- Ask for missing documents while the project contacts are available.
Use the TPO checklist as the starting register for the documents you want to retain.
Build a TPO document checklistSources and scope
GAF commercial roofing document library · Florida Building Commission product approval search
Prepared September 13, 2026. The linked primary resources provide technical or official context. Examples are illustrative, not completed EaseRoofing projects. Guidance does not replace an assessment or the appropriate professional and permitting process for your property.